13600 - Human Resources Administrative Specialist, Austria (Vienna)

Together we change lives.

Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless.

No matter where you are in your career journey you can apply your knowledge and passion to move people, organisations, and communities forward. You will have opportunities to grow your expertise and capabilities, both professionally and personally. As a team we celebrate inclusion, caring and collaboration. As a company we value your contribution, we work with integrity, and we always put people first – so your impact really will change lives.

We’re looking for HR Admin Specialist who will support HR People Partners and HR Business Partners providing efficient, consistent, and compliant HR transactional services across the employee lifecycle.

Key Responsibilities:

• Employee data change requests.
• HRIS data maintenance.
• HRIS hierarchy maintenance.
• Onboard & exit processing.
• Prepare letters.
• Personnel file management.
• New hire contracts and paperwork.
• Urgent reporting needs.
• Delivery of payroll inputs.
• Benefits administration.
• Benefit & payroll escalations.
• Communication & paper work with authorities.
• All Other transactions & administration.

Requirements and Qualifications:

• 1-2 years of proven experience in an administrative or HR support role.
• Familiarity with local labor legislation in Austria is a plus.
• Professional-level proficiency in English is required; German language skills are considered an advantage.
• Excellent knowledge of MS Office.
• Attention to details: execute tasks with precision, ensuring accuracy in data entry, document preparation, and record-keeping.
• Ability to travel to Vienna twice a week.

This position comes with a 6-months fixed-term contract (with the possibility of extension).

Please submit your application with your English CV.

Kelly is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity. Equal Employment Opportunity is The Law.