4333-Vendor Management Coordinator

Prague, 10, Czech Republic    |     Other   |   Full-time
Job Reference: 4333 - Posted 02-Jun-2021

Kelly OCG is now looking for a Vendor Management Coordinator who will work with the HM’s, TSCC’s and Suppliers to process and manage any work required relating to supporting the administrative functions on the GTS Operations, Managed Service Programs.

Duties and Responsibilities: 
Work Order Processing
Work with the HM and Suppliers to process and manage any work order updates and/or revisions, extensions and rate changes including all e-tool updates.
Manage and update a daily tracker file to ensure all workers extensions, max tenure and rate changes are chased through to confirmed status and update Client systems daily
Escalate as necessary to Ops team where support is required. 
Respond to all email and phone requests within 24 hours 
Manage and track the approval process of all work orders creations and/or revisions  
Ensure clear and precise communications are undertaken in a timely manner
Manage electronic signatures of contracts 
On & Off Boarding
Manage all on and off boarding activities for all new starters, including all e-tool updates. 

Contact Centre
Act as the first point of contact for customers and suppliers, supporting the following topics areas:
Work Order Management, revisions, extensions, updates
On & Off Boarding

Experience required from the following fields: Business- coordinator, customer service/call center, analysts, project specialist or recruitment/HR Administrator. 
Skills required:  
Excellent written and verbal communication skills
Proficient computer skills-internet, Windows environment, email, MS word and excel
Good organizational skills
Ability to multitask
Data entry ability
Ability to work in a team environment
Be able to work in a fast paced environment
Demonstrated prioritization and time management skills
Ability to be proactive and anticipate the needs within the specific area of service
Analytical ability- research and resolve issues using data
Knowledge of E-Tools
Attention to detail
Ability to apply logic and reasoning as appropriate
Strong English skills essential, additional European languages desirable