6296 - Vendor Mgmt Coordinator

USA    |     HR/Talent Acquisition   |   Full-time
Job Reference: 6296 - Posted 19-Nov-2021

The Vendor Management Coordinator is responsible for facilitating the hiring process of contract employees for a particular customer or customers, by using an e-procurement tool and managing relationships between the customer (hiring managers) and the approved vendors. 


  • Confirm assignment logistics between hiring manager and supplier regarding the contractor’s assignment information (start and end date, location, rates, hours, etc.)
  • Interact daily with hiring managers and suppliers to resolve program related issues
  • Manage the customer and supplier relationship by building a professional rapport, following up consistently and by maintaining ongoing contact and communication 
  • Act as a cooperative and contributing team member of the Kelly/Client program to ensure that a high level of service is always offered to both customers and suppliers 
  • Identify service delivery issues and provide appropriate and timely solutions
  • Ensure that all key service delivery objectives are met by taking an active role in continuous improvement of service delivery processes and in maintaining and improving contractor/supplier quality
  • Utilize bill rate benchmarking data and competitive bidding to ensure cost containment for the customer. Resolve depleted and mismatched purchase order issues
  • Resolve depleted and mismatched purchase order issues
  • Onboarding/offboarding contractors (i.e. background screens, drug screen, renewals and site- specific requirements; badges) 
  • Ensure all related contractor onboarding/offboarding compliance documentation is executed and maintained in accordance with contract provisions
  • Maintain order files with all correspondence forms applicable to an order. Consistently request follow up on renewals. 
  • Consistent and accurate use of the VMS (Fieldglass) and KSN/billing systems
  • Ensure documentation and administration are completed in a timely fashion


  • Experience with VMS 
  • Proficient in developing professional relationships with clients and suppliers 
  • Excellent communication and coordination skills including verbal, written, and listening 
  • Prioritize and effectively handle multiple tasks that require detail-orientation 
  • Work in a team environment and also work with minimal supervision 
  • Demonstrate initiative and self-motivation 
  • Efficient time management skills 
  • Strong PC and internet skills to include MS Word, Excel, PowerPoint, and other internet- based web tools 
  • Recruiting, staffing, and/or customer service experience preferred
You should know: Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies.  A Kelly recruiter will confirm and share more details with you during the interview process.

What’s in it for you?
Kelly takes pride in supporting the whole person, their family and their future. We understand that in order to thrive, we have to build lasting relationships and provide our employees with endless possibilities for growth. At the end of the day, we know that work is more than making a living - it’s about making a life.

Additional Benefits:
  • Healthcare - Medical, Dental, Vision
  • 401(k) Match
  • Paid Time Off
  • Vacation Purchase Program
  • Tuition Reimbursement
  • PerkSpot - Personal Online Discount Program