Buyer Coordinator

South West Jurong, Australia    |     Other   |   Full-time
Job Reference: 2890 - Posted 23-Apr-2021

About Client:

Transform the environments where people live, work, and learn. From optimizing building performance to improving safety and enhancing comfort, they drive the outcomes that matter most. Deliver their promise in industries such as healthcare, education, data centers and manufacturing. With a global team of 105,000 experts in more than 150 countries and over 130 years of innovation, they are the power behind customers’ mission. Also, leading portfolio of building technology and security solutions.



Manage the execution of strategic sourcing, project procurement operations and selection of supplier for field project purchases to support the business unit (Controls - projects) needs for sub-contracting and the related direct materials. Participates in tender-to-projects life cycle to manage third party sourcing and procurement activities, applying best practices to these projects to achieve year on year saving, compliance, and efficiency.


Early involvement at the tender stage (pre-bid) to support the Sales Team to source third party vendors / subcontractors and perform RFQ to obtain quotations for costing improvements.

Meet and involve regularly with Business Unit Requestors to ensure business needs are translated to specifications towards suppliers.

Build and maintain strategic relationship with key sub-contractors (such as RH Synergy and LV Automation) to ensure continuous support and competitiveness for client – Controls bidding activities.

Develops best practices in supplier evaluation, selection, and management of third-party vendors.

Create standard RFQ template and rolled out to subcons for BMS / EMS Installation Work. This is to control and standardize the cost breakdown’s structure given by the subcons, to ensure the quotes are comparable (apple-to-apple).

Prepare the detailed Table of Comparison for the evaluation of subcons’ offers.

Conduct and perform full RFQ process to ensure minimum 3 quotes and supplier competitiveness environment in every project / tender.

Review and approve PRF (Purchase Requisition Form), SJF (Sourcing Justification Form), SSJF (Single Source Justification Form) for further proceed to PO processing by DBC team.

Review and approve the creation of new vendor (or Supplier Add / Change request) from Control’s stakeholders and provide guidance on the necessary steps and documentations required for SAP (via MDG).

Support other initiatives (local / regional level) that were driven by APAC Procurement and Transformation Team whenever it is required.

Data collection, analysis, standardization, RFQ & process improvements, pilot projects (field subcons) for Controls projects (historical, on-going, new)

Quick Win & Rebate Program

Improvement of Payment Term to 90 days NPR

Commodity Buy List for Controls commonly spend items.


Bachelor’s degree in related program

3 - 5 years working experience in sourcing or procurement (Engineering, EPC, Building Tech)

Experience with procurement software

Strong Excel skills (pivot tables, vlookup formulas, etc)

Experience in direct and indirect procurement.